April 7, 2014

Top 3 Reasons for Canceled Appointments

As a business, you rely on your clients to keep your company afloat. It is difficult, though, when you are understaffed or need to take calls around the clock to avoid upsetting clients. It can reach the point where they cancel appointments or stop trying to reach your business with an important notification. Check out the top three reasons why clients cancel appointments and seek services elsewhere and how they can be fixed by employing call center services. 

1. Busy Phone Lines – Busy phone lines are probably one of the most frustrating things for your clients, no matter what type of services you offer. No one is going to wait around forever and if they can’t get through the first or second time, then they’re probably going to take their business elsewhere. To avoid this problem, simply employ answering services so someone is available around the clock. This ensures someone is always standing by to answer when your phone lines are busy.

2. Automated Answering – Another common complaint from customers is dealing with automated answering services. There is a time and place for automated answering, but if your business requires the use of live call center agents, you can set up 24/7 live answering services. This guarantees your customers always have a real person to talk to make appointments and get questions answered.

3. No Reply to Emergency Calls – Last of all, many clients cancel appointments or go somewhere else when their emergency calls and notifications aren’t promptly answered. This can be remedied with emergency monitoring at any time of the day or night. With these services, your clients can leave messages or call with emergencies at any time and a call agent will get in touch with you or your staff.